Many collaboration tools show one price on the website, and then you find out you need three add-ons to actually use them. We tried to keep Roomie's pricing simple. There are three plans, and the paid plan changes how much you get, not which features you can use.
Free: up to 3 people in the workspace
The free plan is a real plan, not a trial with a countdown. It includes:
- Every part of the workspace: chat, tasks, wiki, virtual office, customer support, CRM and the website builder
- Unlimited message history
- 5 GB of storage per person
- 500K AI tokens a month
- One email domain, with an inbox that receives email
What it does not include: sending email from your own domain. Outgoing mail costs us money for every message, and it is what spammers sign up for, so it is part of the paid plan.
It works well for a founding team, or as a trial that never expires.
Growth: $2 per user per month
This is the only paid plan for the hosted version. There is no Pro, Business and Enterprise ladder. You get:
- Everything in Free
- Unlimited people, projects and channels
- Email on your own domain: a mailbox for each person, plus 5 aliases
- 15 GB of storage per person. If someone needs more, another 15 GB is $2 a month for that person only, so nobody else's bill changes
- 2M AI tokens a month
In Nepal it is NPR 250 per user per month, paid with eSewa, FonePay or Khalti. Elsewhere you pay by card in USD.
Example costs:
- 5 people: $10 a month
- 15 people: $30 a month
- 50 people: $100 a month
Self-hosted: $2,000 a year per instance
For teams that need their data on their own servers, such as banks, government offices or anyone whose data cannot leave the building.
- One instance is 8 GB of memory and 8 cores, which carries about 50 to 100 people
- No user limit: you add capacity by adding another node at the same price
- Your server, your database, your own AI model and your domain
- We do the installation and environment setup, and you get logs, workspace metrics and uptime in one Grafana view
There are two conditions: a small "Powered by Roomie Workspace" mark at the foot of your published site and support pages, and no reselling.
What it compares to
Take a 25-person team using Slack, Google Workspace, Jira, Zoom, Notion and Zendesk, with 4 of them on the help desk. At list prices that is about $1,378 a month. The same team on Roomie pays 25 × $2 = $50 a month.
Your numbers will be different, depending on your tools and any discounts you have. The pricing page has a calculator where you can put in what you pay today.
Things worth knowing
- No per-agent pricing for support. Zendesk and Intercom charge per agent. In Roomie anyone on the plan can answer customers, at the same $2.
- Monthly billing. There is no annual lock-in, and you can cancel whenever you want.
- Your data is yours. Messages, files, tasks, wiki pages and mail can be exported in open formats. We do not hold an export hostage behind a renewal.
- AI tokens reset every month. If you run out, you can top up from the billing screen, and nothing else in the workspace stops working.
Is it worth it?
For most small and mid-sized teams, we think so. You get most of what you would get from several separate tools, in one place, for a fraction of the cost.
To be honest about the downside: Roomie is not the best at any single thing. Slack's app directory is much bigger. Dedicated project tools have more depth. Specialist video tools have more meeting features. If you need the best tool in every category, you may be frustrated. But if you would rather have one good tool than five excellent ones that do not talk to each other, it works well.
Try it first
Start on the free plan with your team. Use it for real work for a few weeks. If it works, move to Growth when you need more people or email on your domain. If it does not, you have not spent anything.
No credit card needed, and no countdown timer.
